Moonshot Morocco Youth Festival Call for Proposal

U.S. DEPARTMENT OF STATE
U.S. EMBASSY RABAT

Notice of Funding Opportunity

 

Funding Opportunity Title:             “Moonshot Morocco Youth Festival” Cooperative Agreement 2019

Funding Opportunity Number:      PAS-MOROCCO-FY19-03

Date of Posting Award:                    March 27, 2019

Deadline for Applications:               April 28, 2019

CFDA Number:                                19.040

Total Amount Available:                 $150,000

Minimum Award Amount:              $40,000

Maximum Award Amount:             $50,000

Number of Awards:                          3

 

 

  1. PROGRAM DESCRIPTION

The U.S. Mission in Morocco is pleased to announce its “Moonshot Morocco Youth Festival” open competition for awarding a cooperative agreement. The Public Affairs Office invites proposals from Moroccan associations to organize activities, including lectures and interactive programs featuring Moroccan and American speakers, workshops, demos, and competitions, for a three-day, large-scale, youth-focused festival to be held in the Rabat-Sale or Casablanca areas in November 2019.

The Youth Festival is the capstone event for a larger series of U.S. Embassy-sponsored activities taking place throughout Morocco in 2019.  This “Moonshot Morocco” initiative seeks to celebrate the 50th anniversary of NASA’s historic Apollo 11 moon landing by introducing Moroccan youth to advances in science, technology, and entrepreneurship; improving their leadership skills; and giving them the confidence and ability to take on innovative new projects.  Both the Festival and the larger Moonshot Morocco initiative seek to accomplish this by showcasing U.S. and Moroccan advances, best practices, and leadership in science, technology, and entrepreneurship.

The Festival will feature both U.S. and Moroccan speakers and trainers, as well as booths that display new and promising technologies and innovative work by NGOs advancing the Moonshot Morocco themes.  The awardee will work in close cooperation with the U.S. Embassy and an events planning company to design and execute Festival activities. The target audience for the Festival is 3,000 + students, recent graduates, or young professionals, age 17 – 35.

The Public Affairs Office invites proposals to organize activities for the Moonshot Morocco Youth Festival that focus on one the following themes:

  • Science, Technology, and Innovation
  • Entrepreneurship, Social Innovation, Tech for Social Good, and Risk-Taking
  • Leadership, Project Management, Presentation, and Advocacy Skills

Each proposal should meet one of the following objectives, in addition to strengthening understanding of U.S. leadership in the above fields:

1) Help Moroccan youth explore and discover their potential through innovative and interactive science, technology, coding, and engineering activities, including some activities focused on space exploration.  These activities should showcase U.S. models and best practices in these fields.

2) Help Moroccan youth develop or strengthen their organizational, risk-taking, and business talents by developing entrepreneurship and social innovation projects, particularly through adaptation of U.S. models and best practices in these fields.

3) Encourage Moroccan youth to develop and strengthen leadership, project management, presentation, and advocacy competencies. These activities should showcase U.S. models and best practices in these fields.

In order for a project to be considered, the proposal must focus on one of the specific themes mentioned above.  Proposals must include a clear agenda of proposed Festival activities; information on how to recruit speakers/experts and promote the Festival among relevant youth communities; and a description of how the Festival activities will bring about the intended results.

  1. GUIDELINES: 
  • Awardees should design and, over the course of the three-day Festival, execute at least twelve activities, including but not limited to lectures, panel talks, and digital video conferences, on topics within their chosen theme for audiences of up to 250 Moroccan youth. Awardees should also design and, over the course of the three-day Festival, execute a minimum of 9 workshops (which will each be repeated up to three times during the Festival) for audiences of up to 35 Moroccan youth. These activities should be innovative, engaging, and hands-on, and at least one should take the form of a competition. Awardees should also help design and execute at least one after-hours/evening event during the Festival.
  • Each proposal should include a detailed sample agenda of activities and workshops.
  • Awardees should be available to participate in a kick-off organizational meeting for the Festival in May; bi-weekly planning meetings or phone calls until mid-September; and weekly meetings or calls from mid-September until the date of the Festival
  • The cooperative agreement will cover funding for the travel and lodging of up to 12 local or regional speakers and experts, as well as travel and lodging for up to 5 local NGO representatives who will exhibit in booths showcasing social innovation, tech for social good, and innovative leadership training opportunities.  The cooperative agreement will also cover funding for the travel and lodging of a minimum of 2 American speakers/presenters at the Festival.
  • The cooperative agreement will cover funding for any materials necessary for use in Festival activities.
  • The cooperative agreement will cover funding for promotion of the Festival among relevant youth communities.
  • Awardees should be prepared to design and implement surveys, polls, or other methods for evaluating the impact of the Festival at three distinct time periods: prior to its launch (among Festival pre-registrants), at the time the Festival occurs, and six months after the Festival.
  • Equipment cannot account for more than 10% of the total project cost, unless the awardee receives prior approval from the U.S. Embassy.
  • Awards will be conferred to registered associations that already have a final registration receipt and an established bank account at the time that they apply.
  • All proposals must be submitted to the U.S. Embassy by April 28, 2019 – no late proposals will be considered.
  • All applicants will be notified of funding decisions by May 2019 subject to the availability of funds
  1. FEDERAL AWARD INFORMATION
  • Number of awards anticipated: three awards, one award per theme.
  • Award amounts: awards may range from a minimum of $40,000 to a maximum of $50,000. Projects for lesser or greater values will be considered on a case-by-case basis.
  • Type of Funding: FY19 Smith-Mundt Public Diplomacy Funds
  • All applicants must have the following registrations: (please see guidance below)
    1. Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)number;
    2. NATO Commercial and Government Entity(NCAGE) code; and
    3. System for Award Management (SAM.gov) (If you have applied and have not yet received the registration number, provide proof of application).
  • Eligible applicants include Moroccan non-profit organizations or U.S. non-profit organizations operating in Morocco. 

This notice is subject to availability of funding. 

Funding Instrument Type:  Cooperative Agreement. The Public Affairs Office will be actively involved in the award implementation. U.S. Embassy staff will:

  • Organize and procure a venue and technical equipment (lighting, sound systems, Wi-Fi, and virtual conference equipment).
  • Be responsible for the overall schedule of events, Festival opening activities, registration of participants, and food/drink for Festival speakers and workshop leaders.
  • Provide standardized Moonshot Morocco logos and branding for the Festival.
  • Assist in identifying and contacting U.S.-based speakers. Assist in identifying and contacting alumni of U.S. government exchange programs as potential speakers or trainers.
  • Review and approve proposed speaker rosters and activity/workshop topics and formats.
  • Initiate and participate in Festival promotional activities, to include promotion of the Festival through the U.S. Mission to Morocco’s social media platforms and media engagements.
  1. APPLICATION AND SUBMISSION INFORMATION
  • To apply, please complete the Project Narrative (DOCX – 38 KB) form in English and the Budget Proposal (XLSX – 21 KB)in U.S. Dollars (please use $1 = 9.500 MAD as exchange rate).
  • A copy of registration papers for the organization and a copy of RIB certificate should be included.
  • Proposals must include a detailed agenda of daily Festival activities.
  • Proposals must include an evaluation plan (please use this template)
  • If other sponsors are already supporting the proposed activity, please list those additional sponsors and the amount of their contribution.
  • The Project Narrative, the Budget Proposal, and the other documents should be submitted in electronic format to : Rabatgrants@state.gov no later than April 28, 2019.

For any questions, please contact: Rabatgrants@state.gov

Eligibility Requirements:

All applicants must have the following registrations:

  • Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number;
  • NATO Commercial and Government Entity (NCAGE) code; and
  • System for Award Management (SAM.gov) (If you have applied and have not yet received the registration number, provide proof of application). 

Please apply for the D&B DUNS Number and NCAGE Code at the same time to reduce waiting time of information.  The Legal Business Name and Address must MATCH EXACTLY when entering it into the D&B DUNS, NCAGE, and SAM.gov websites – this includes spaces, parentheses, capitalization, small letters, punctuation, etc.  Self-registration in D&B DUNS, NCAGE, and SAM.gov is free of charge.

  1. DUN & BRADSTREET (D&B) DUNS/UNIQUE ENTITY IDENTIFIER (UEI) NUMBER 

To apply for NEA/AC (Federal) funding, organizations, whether based in or outside the U.S., must have a Unique Entity Identifier (UEI) number, currently referred to as a DUNS number, and an active account with the System for Award Management (SAM).  This applies to BOTH prime applicants and any local partners receiving federally funded sub-awards.  Applicants who do not meet all registration requirements are NOT eligible for funding under the opportunity.

The UEI number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities.

All applicants must have a UEI number.  To obtain a UEI number, please follow the steps below:

Go to http://fedgov.dnb.com/webform/pages/CCRSearch.jsp.

Select the country or territory where your organization is physically located.  Complete and submit the form.  Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), and annual revenue.

For technical difficulties in obtaining this number, please contact D&B at govt@dnb.com.

While acquiring the D&B DUNS/UEI Number, please register to receive an NCAGE Code Number with NCS at the same time.  See instructions below. Step by step information is also included here (Word – 567 KB).

  1. NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE 

NATO Commercial and Government Entity (NCAGE) codes are required for all foreign entities to create an account in SAM.gov.  The Code is a five-character ID number, and can take, at a minimum, 4-5 business days to create.

Steps to register: (Please use the Internet Explorer web browser)

Foreign registrants must log into: CAGE Code Request at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Once in the NATO Codification Tools website, scroll to the right-hand corner and click the “Magnifying Glass.” The magnifying glass will open a new page.

Scroll down the right-hand side until you see “Request New,” click on this link and it will take you to the next page to apply for an NCAGE Code Number.

When asked if the entity to be registered is a supranational organization please click “No” (if you are not part of a member state).

Validate the newly assigned NCAGE Code via the Business Identification Number Cross- Reference System (BINCS) at https://www.dlis.dla.mil/bincs/begin_search.aspx.

If the assigned NCAGE is not listed in BINCS, the recipient should call 001-269-961-4623 or send a message to NCAGE@NSPA.NATO.INT.

For assistance by telephone, please call: 1-888-227-2423 (inside the U.S.) OR 001-269-961-7766 (outside the U.S.).  E-mail NCAGE@dlis.dla.mil for any problems in obtaining an NCAGE code.

  1. SYSTEM FOR AWARD MANAGEMENT (SAM.gov): (Please use either the Google Chrome or Mozilla Firefox web browser) 

SAM is a U.S. government wide registry of vendors doing business with the Federal government and requires annual renewal.  The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information.

Further, applicants must maintain an active account, with current information, while its application is under consideration for funding.  To keep an active SAM.gov account, applicants must renew it at least once each year.  If an organizations account expires, the organization cannot submit a grant application until it is renewed.

To create a new account, please follow the steps below:

Go to http://www.sam.gov.

Log In to complete authentication and create an account.  On the My SAM page, select Entity Registrations from the sub-navigation menu and select Register New Entity.

Organizations must have a UEI number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.

Complete and submit the online form.  If the applying organization already has the necessary information on hand (see the SAM Quick Start Guide for Grant Registration), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity.  Because of the different steps in the process, it might take anywhere from 12 – 15 business days to complete the process of creating an account with the system.

For help with SAM.gov, please visit their support page at https://www.fsd.gov or contact them at: 866-606-8220 (U.S.) or +1-334-206-7828 (international).

  1. ADDITIONAL CONSIDERATIONS

Cost-Sharing or Matching

There is no minimum or maximum percentage required for this competition.  However, Embassy Rabat encourages applicants to provide maximum levels of cost sharing and funding in support of programs.

Cost-sharing or matching is NOT an evaluation criteria of this NOFO.

All cost share or matching must be included in detail in the line item budget and noted in the budget narrative. When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement.  Cost sharing may be in the form of allowable direct or indirect costs.  For accountability, recipients must maintain written records to support all costs that are claimed as their contribution, as well as costs to be paid by the Federal government.  Such records are subject to audit.  The basis for determining the value of cash and in-kind contributions must be in accordance with OMB 2 CFR 200.306 – Cost Sharing and Matching.

  1. APPLICATION REVIEW INFORMATION
  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Activities:  The program activities are well developed, with detail about how they will be carried out. The proposal includes a reasonable implementation timeline.  Goals and objectives are clearly stated and program outline is likely to provide maximum impact in achieving the proposed results.

Organizational Capacity and Record on Previous Grants/Program Implementation: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

U.S. Component:  There is strong participation of U.S. speakers and application of U.S. models or best practices.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

  1. Review and Selection Process

The Public Affairs Section will evaluate all eligible applications.  The evaluation process will consist of two stages.  First, a technical review will be completed to ensure that proposals and organizations meet the criteria set forth above.  Second, a Grant Review Committee comprised of personnel from the U.S. Embassy in Rabat and the U.S. Consulate General in Casablanca will evaluate eligible proposals on the basis of the criteria identified above.  

  1. FEDERAL AWARD ADMINISTRATION INFORMATION
  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 2002 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.    

  1. Audit Requirements

Domestic and foreign organizations that expend $750,000 or more in a fiscal year in federal assistance must perform an independent, recipient-contracted Single Audit or Program Specific Audit.  (Program-specific Audit means an audit of one Federal award program.  Single Audit means an audit which includes both the entity’s financial statements and the Federal Awards to be conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS)).  The audits must be independently and professionally executed in accordance with GAGAS either prescribed by a government’s Supreme Audit Institution with auditing standards approved by the Comptroller General of the United States, or the host country’s laws or adopted by the host country’s public accountants or associations of public accountants, together with generally accepted international auditing standards.  However, foreign entity audits consistent with International Standards for Auditing or other auditing standards are acceptable with the Grants Officer’s approval.  More information can be found at https://www.gao.gov/assets/700/693136.pdf

For sub-non-Federal entities expending $750,000 or more in Department of State award funding during their fiscal year, Department of State standard audit provisions require that Prime non-Federal entities certify that audits of sub-non-Federal entities are performed annually and according to the standards described above.  The cost of audits required under this policy may be charged either as an allowable direct cost to the award, OR included in the organizations established indirect costs in the award’s detailed budget.

  1. UEI Number Requirement for Sub Awardees

All sub-awardees are required to have a UEI number.  For information on obtaining a UEI number, please see Part D.1  Proposed sub-awardees are not required to have a UEI number prior to the submission of an application, but must have one prior to a sub-award being issued.

  1. Sub-awardee Reporting Requirement

Grantees awarded under this announcement will be required to report all sub-awardees receiving funds of $25,000 or more to http://www.fsrs.gov.  More information about this requirement can be found at this site.

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff and experts or speakers.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

DISCLAIMER

The terms and conditions published in this NOFO are binding and may not be modified by any Bureau representative.  Explanatory information provided by the bureau that contradicts public language will not be binding.  Issuance of the NOFO does not constitute an award commitment on the part of the U.S. government.  The Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds. Awards made will be subject to periodic reporting and evaluation requirements listed in this NOFO.

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