Cultural Programs

U.S. DEPARTMENT OF STATE
U.S. EMBASSY RABAT

Notice of Funding Opportunity

 

Funding Opportunity Title:             “My Summer of Discovery” Open Grants 2019

Funding Opportunity Number:      PAS-MOROCCO-FY19-02

Deadline for Applications:               March 3rd, 2019

CFDA Number:                                19.040

Total Amount Available:                 $90,000

 

 

  1. PROGRAM DESCRIPTION

The U.S. Mission in Morocco is pleased to announce the third edition of the “My Summer of Discovery” open grant competition. The Public Affairs Office invites proposals from established Moroccan associations to organize sleep-away camps during the summer of 2019 for youth between the ages of 14 and 17 years old.

The Public Affairs Section will support camps inspired by summer camps organized in the United States where youth learn new skills, challenge themselves, and get to know peers who share their interests. Summer camps help young people discover and explore their talents, interests, and values while developing self-confidence and leadership skills.

The Public Affairs Office invites proposals for “My Summer of Discovery” camps that focus on the following themes:

  • Science, Technology and Innovation
  • Leadership, Advocacy and Civic Engagement
  • Entrepreneurship

The camps will be part of a wider U.S. Embassy initiative called “Moonshot Morocco,” which seeks to introduce Moroccan youth to advances in science, technology, and entrepreneurship, improve their leadership skills, and give them the confidence and ability to take on innovative new projects.  The camps will be branded both as My Summer of Discovery and Moonshot Morocco programs.

Organizations are encouraged to submit proposals that use a mix of interactive activities and other learning experiences to help young people gain new skills and discover their hidden talents.

Each camp proposal should meet one of the following objectives, in addition to strengthening understanding of U.S. values and institutions and highlighting U.S. culture:

1) Help Moroccan youth explore and discover their potential through innovative science, technology, engineering, arts, and math (STEAM) programs particularly through adaptation of U.S. models and best practices in these fields.

2) Help Moroccan youth develop their organizational, risk-taking, and business talents by developing entrepreneurship projects, particularly through adaptation of U.S. models and best practices in these fields.

3) Encourage Moroccan youth to develop and strengthen competencies in leadership and, advocacy and civic engagement.

In order for a project to be considered, the proposal must focus on one of the specific themes mentioned above.  Proposals must include a clear agenda of the camp’s activities; an explanation of how applicants will be recruited and the camp will be implemented; and a description of how the camp activities will bring about the intended results.

Only registered associations with experience executing youth programs will be eligible to receive funding.

  1. GUIDELINES:
  • The camp format should be sleep-away camps for 40 to 60 participants held in one session with a minimum duration of 10 days.
  • Lodging, travel and full board for participants will be covered by the grant.
  • Camps should target participants from all over Morocco (a clear methodology of participant recruitment and selection should be detailed in the proposal including efforts to ensure gender parity and inclusion)
  • Equipment cannot account for more than 10% of the total project cost.
  • Grants will be awarded to registered associations that already have a final registration receipt and an established bank account at the time that they apply.
  • Associations applying to this program should have organized at least one successful summer camp in Morocco, or plan to partner with an association that has extensive experience in managing summer camps.
  • Preference will be given to camps that target talented youth in underserved communities outside of major cities.
  • U.S. and third-country organizations or nationals are not eligible for grants under this program unless in partnership with a Moroccan NGO.
  • All proposals must be submitted to the U.S. Embassy by March 3rd using the online form – no late proposals will be considered.
  • All applicants will be notified of funding decisions in April, subject to the availability of funds.
  1. FEDERAL AWARD INFORMATION
  • Number of awards anticipated: three awards, one award per theme, and one session per camp.
  • Award amounts: awards may range from a minimum of $20,000 to a maximum of $30,000. Projects for lesser or greater values will be considered on a case-by-case basis.
  • Type of Funding: FY19 Smith-Mundt Public Diplomacy Funds
  • Camp start date should be after June 20th, 2019 and must be completed by August 5th, 2019.
  • All applicants must have the following registrations: (please see guidance below)
    1. Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)number;
    2. NATO Commercial and Government Entity(NCAGE) code; and
    3. System for Award Management (SAM.gov) (If you have applied and have not yet received the registration number, provide proof of application). 

This notice is subject to availability of funding. 

Funding Instrument Type:  Cooperative Agreement. The Public Affairs Office will be actively involved in the award implementation. U.S. Embassy staff will:

  • Provide standardized logos/branding guidelines for camp promotional materials
  • Initiate and participate in camp promotional activities, to include promotion of the camps through the U.S. Mission to Morocco’s social media platforms and media engagements
  • Approve camp recruitment and participant selection plans

Help in identifying and contacting USG Alumni and other potential trainers or camp counselors/staff as well as Embassy staff as speake

 

  1. APPLICATION AND SUBMISSION INFORMATION
  • A copy of the registration papers for the organization and a copy of RIB certificate should be included
  • Proposals should include a copy of the narrative report of the latest camp organized by the association. (can be in Arabic, French or English)
  • Proposals must include a detailed agenda of daily activities.
  • Budgets must follow the budget template and should be submitted in U.S. Dollars (please use $1 = 9.5 MAD as exchange rate), you can find the template here: MSD Budget Proposal – USD
  • Proposals must include an evaluation plan (please use the template provided) Evaulation and measurement plan – MSD 2019
  • If other sponsors are already supporting the proposed activity, please list those additional sponsors and the amount of their contribution.

For any questions, please contact: Rabatgrants@state.gov

Eligibility Requirements:

All applicants must have the following registrations:

  • Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number;
  • NATO Commercial and Government Entity (NCAGE) code; and
  • System for Award Management (SAM.gov) (If you have applied and have not yet received the registration number, provide proof of application). 

Please apply for the D&B DUNS Number and NCAGE Code at the same time to reduce waiting time of information.  The Legal Business Name and Address must MATCH EXACTLY when entering it into the D&B DUNS, NCAGE, and SAM.gov websites – this includes spaces, parentheses, capitalization, small letters, punctuation, etc.  Self-registration in D&B DUNS, NCAGE, and SAM.gov is free of charge.

  1. DUN & BRADSTREET (D&B) DUNS/UNIQUE ENTITY IDENTIFIER (UEI) NUMBER

The DUNS/UEI number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities.

Log onto the D&B website at http://fedgov.dnb.com/webform/searchAction.do

For assistance, contact D&B at the following email address: SAMHelp@dnb.com

While acquiring the D&B DUNS/UEI Number, please register to receive an NCAGE Code Number with NCS at the same time.  See instructions below. Step by step information is also included here (Word – 567 KB).

  1. NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

 NATO Commercial and Government Entity (NCAGE) codes are required for all foreign entities to create an account in SAM.gov.  The Code is a five-character ID number, and can take, at a minimum, 4-5 business days to create.

Steps to register: (Please use the Internet Explorer web browser)

Foreign registrants must log into: CAGE Code Request at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Once in the NATO Codification Tools website, scroll to the right-hand corner and click the “Magnifying Glass.” The magnifying glass will open a new page.

Scroll down the right-hand side until you see “Request New,” click on this link and it will take you to the next page to apply for an NCAGE Code Number.

When asked if the entity to be registered is a supranational organization please click “No” (if you are not part of a member state).

Validate the newly assigned NCAGE Code via the Business Identification Number Cross- Reference System (BINCS) at https://www.dlis.dla.mil/bincs/begin_search.aspx.

If the assigned NCAGE is not listed in BINCS, the recipient should call 001-269-961-4623 or send a message to NCAGE@NSPA.NATO.INT.

For assistance by telephone, please call: 1-888-227-2423 (inside the U.S.) OR 001-269-961-7766 (outside the U.S.).  E-mail NCAGE@dlis.dla.mil for any problems in obtaining an NCAGE code.

  1. SYSTEM FOR AWARD MANAGEMENT (SAM.gov): (Please use either the Google Chrome or Mozilla Firefox web browser)

 SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal.  The system centralizes information about grant applicants/recipients, and provides them with a central location to change their organizational information.  More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://statebuy.state.gov/fa/Pages/SAMInfo.aspx. 

Please complete ALL of the above steps before attempting to register in SAM.

  • Log onto https://www.sam.gov
  • If you have had an active record in The Central Contractor Registration (CCR), you may already have an active record in SAM. To check for an active registration, please conduct a “search” for your record using the organization name and/or DUNS Number in SAM. If you are not registered, your organization or entity will not be found.
  • If your organization does not have an active registration, you must create a user account and input all information in the exact manner as you have for the IRS, D&B DUNS, and NCAGE.
  • Complete and submit the online form.

If the applying organization already has the necessary information on hand (see the SAM User Guide), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity.  Because of the different steps in the process, it might take anywhere from three to fourteen business days to complete the process of creating an account with the system.

If you encounter any error, please contact the SAM Federal Service Desk to report problem at https://www.fsd.gov/clients.  There is a standard (not toll free) number that customers can use 334-206-7828.

  1. APPLICATION REVIEW INFORMATION
  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.  Goals and objectives are clearly stated and program outline is likely to provide maximum impact in achieving the proposed results.

Organizational Capacity and Record on Previous Grants/Program Implementation: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

U.S. Component:  There is strong participation of U.S. trainers, application of U.S. models, or learning approaches typically applied in U.S. summer camps

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

  1. Review and Selection Process

The Public Affairs Section will evaluate all eligible applications.  The evaluation process will consist of two stages.  First, a technical review will be completed to ensure that proposals and organizations meet the criteria set forth above.  Second, a Grant Review Committee comprised of personnel from the U.S. Embassy in Rabat and the U.S. Consulate General in Casablanca will evaluate eligible proposals on the basis of the criteria identified above.

 

  1. FEDERAL AWARD ADMINISTRATION INFORMATION
  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.     

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

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The Ambassadors Fund for Cultural Preservation (AFCP) supported projects for Morocco include the restoration of ancient and historic buildings, assessment and conservation of rare manuscripts and museum collections, preservation and protection of important archaeological sites, and the documentation of vanishing traditional craft techniques of the cultural heritage of Morocco.

The AFCP program was established by the United States Congress in 2001. The AFCP was developed to support countries in preserving their cultural heritage and to demonstrate U.S. respect for other cultures. To date, the Ambassadors Fund has supported more than 550 projects worldwide, totaling more than $20 million. The AFCP supports the preservation of cultural sites, cultural objects, and forms of traditional cultural expression in more than 100 developing countries around the world.

The U.S. Embassy in Rabat is now accepting project proposals from Moroccan organizations for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2019 Competition. The AFCP supports the restoration of ancient and historic buildings, and the conservation of rare manuscripts museum collections and Morocco’s unique cultural heritage. All applications must be submitted before December 14, 2018. The application can be found here: https://rabatexchanges.recruiterbox.com/jobs/fk0j6ph/